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Code of conduct

General
The Code of Conduct is the foundation based on which the entire VelopA organization is to work. This Code of Conduct defines the minimum standards of the products commercialized by VelopA and is applicable to all suppliers and other business partners of VelopA or any company (partly) owned by VelopA

The Code of Conduct will be applied to all manufacturers, suppliers and business partners that take part in the production processes of VelopA. We consider compliance with the guidelines described below to be an absolute condition for doing business with other companies. Those who want to be our partner, will have to implement our guidelines into their entire organization. In addition, we encourage our partners to impose our guidelines upstream in their supply chain, so their suppliers, business partners and third parties comply with the guidelines as well.

Besides the standards applicable to suppliers and business partners described below, VelopA recognizes her own responsibilities. These responsibilities include, but are not limited to waste management, recycling, energy savings, efficient  transportation and working conditions

We base our requirements mainly on internationally agreed standards as well as national legislation.

1. Child labour
Under no circumstance VelopA will accept child labor. Suppliers and business partners must take the necessary preventive measures to ensure that it does not employ anyone below the legal age of employment. If, despite this condition, we find out that a child works in a factory, we expect and demand the business management of this factory to end the employment of the child immediately and to take suitable measures for a positive change in the situation of the child.

2. Forced labour
We do not accept any form of forced labour, bonded labour, prison labour or illegal labour in the production of goods for VelopA. Also we do not accept any labour that involves physical and/or mental punishment.

3. Discrimination
Recruitment, wage policy, admittance to training programmes, employee promotion policy, policies of employment termination, retirement and any other aspect of the employment relationship shall be based on the principle of equal opportunities, regardless of race, colour, sex, religion, political affiliation, sexual orientation, union membership, nationality, social origin, deficiencies, pregnancy, diseases, handicaps or any other characteristic or situation that could lead to discrimination.

4. Working hours
Working hours shall comply with applicable national laws and industry standards. In any event, workers shall not be required to work in excess of 48 hours per week on a regular basis and shall be provided with at least one day off for every seven day period.

Overtime work shall be voluntary, shall not exceed 12 hours per week, shall not be demanded on a regular basis and shall always be compensated in accordance with the law.

5. Wages
Wages and benefits paid for a standard working week shall meet at least legal minimum standards.

Deductions from wages for disciplinary measures shall not be permitted nor shall any deductions from wages not provided by national law be permitted. Deductions shall never constitute an amount that will lead the employee to receive less than the minimum wage.

Employees shall be adequately and clearly informed about the specifications of their wages including wage rates and pay periods.

6. Freedom of association and the right to collective bargaining
Suppliers and business partners shall ensure that their employees, without distinction, have the right of association, union membership and collective bargaining.

When the right to freedom of association and/or collective bargaining is restricted under law, the supplier must not hinder other forms of collective bargaining and workers’ organizations. Workers’ representatives shall be protected from any type of discrimination and shall be free to carry out their representative functions in their workplace. Workers shall not be punished for expressing their opinions and wishes.

7. Safe and hygienic working conditions
Suppliers and business partners shall provide a safe and healthy workplace for their employees in accordance with the national law, including, but not limited to ensuring minimum conditions of light, ventilation, hygiene, fire prevention, safety measures, access to drinking water and access to clean toilet facilities.

Suppliers and business associates strive for accident and incident free workplace and will take necessary measures to prevent accidents and injuries. By minimizing the risks inherent to the work as much as possible and by providing information and training to their workers regarding health and safety at work. 

8. Environment
Suppliers and business partners shall comply with all applicable environmental laws and regulations in the country of operation.

9. Laws and regulations
Suppliers comply with international, national and local laws and regulations in all respects applicable to their operations and provide all the necessary permits. Where local industry standards are more stringent than local laws that industry standards are maintained.

10. Free and fair competition
Suppliers value free and fair competition throughout the world. Therefore they keep themselves everywhere and in all areas in which they operate under competition laws, putting forward a strict policy.

11. Embargoes and commercial law
Suppliers respect applicable trade laws and trade restrictions by the United Nations or any other national or supranational bodies or authorities and conduct a strict compliance policy.

12. Bribery
Suppliers refrain from any form of corruption, including extortion and active or passive bribery.

13. Confidentiality
Suppliers protect any confidential information they receive from VelopA.

14. Continuity
Suppliers seek enforcement of  policy and plans so that the exposure to terrorism, crime, threats, pandemics, natural disasters and emergencies is reduced.

15. Enforcement
VelopA expects all its suppliers and other business partners to respect this Code of Conduct and to actively do their utmost to achieve our standards. This Code of Conduct applies only to our direct suppliers, manufacturers and business partners. However, we encourage our suppliers, manufacturers and business partners to impose social and environmental requirements upstream in their supply chain, for example on suppliers of semi –manufactured goods and/or other components or raw materials.

16. Corrective action
When a gap between the requirements in this Code of Conduct and the actual practices and conditions in the workplace is identified, the supplier/business partner will be given the opportunity to propose and implement a corrective action. A supplier/business partner failing to undertake improvements would seriously damage its relationship with VelopA.. Also VelopA reserves the right to ultimately terminate the business relationship immediately and  without any consequences. This term prevails over possible other conflicting articles in existing contracts between VelopA and Suppliers.